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October 20,
2007
Roll Call
Members
present:
Jack Hennig,
Jay Holmes, Nancy Hardee,
Barry Montville, Eddie
piloto, Ron Whitaker,
Kelly
Sharp,
Kelli Caves
MEMBERS
ABSENT: ROBIN Bay and
Donnie boyd
Jay made a
motion to excuse, Eddie
2nd
Jack called
the meeting to order:
Approved
old minutes
Treasurers
report: $11,420.25
Discussion
re: Show Secretaries:
Cost is
$1200.00 per weekend, plus
cost of scribe $150.00 and
announcer $100.00.
At last
show their error cost us
$3000.00,
Jay made a
motion to have a
committee, Kelly Sharp and
Barry Montville, to
discuss with the
secretaries
their contract,
reimbursement from last
shows loss and their bid
for next year. The
committee
will also look into other
secretary bids.
Barry 2nd
the motion.
Show
schedule 2008
Barry made
a motion that the FRCHA
Show Schedule for FRCHA
points run January through
December.
Kelly 2nd
motion.
Jay
requested that we add a
show in March, per Carrie
NRCHA the available dates
are any
weekend in
March except March 15,16,
Rhonda to advise dates
available at Triple J.
Also per
Carrie at NRCHA, states
will be enforcing the new
rule jackpot portion of
the entry
must be 1.5
times the amount of the
office charge.
Jay made a
request that we change our
show date in January to
start on Friday evening
with
the herd
work.
Board still
in agreement to have AQHA
Classes run concurrently
with NRCHA classes.
Jack to
look into adding Appaloosa
Classes to our show
schedule with Appaloosa
members
to absorb
the cost of their judge.
Will need
to revise our show
schedule to add AQHA
Classes and the non-pro 2
rein class.
Year End
Awards:
Jay made a
motion that Rhonda have a
budget of $10,000.00 to
spend on year end awards.
Barry 2nd
Rhonda has
reserved the Fun and Sun
for the cost of $2800.00.
DJ for the
cost of $550.00.
Show
Secretaries have been
advised to have results of
this show to Rhonda so
that she can start on
awards.
Jack made a
motion to adjourn the
meeting.
Eddie 2nd
September
9,2007
Roll call:
Members
present were:
Jack Hennnin,
Eddie Piloto, Barry
Monteville, Jay Holmes,
Kelly Sharp, Ron Whitaker,
Nancy
Hardee, Robin Faye
and Donnie Boyd arrived
later in the meeting.
Treasurers
Report:
Per
Rhonda-the acct has
approximately $19,650.00
Rhonda is
having the checking account
and credit card changed to
have the correct names.
Old Business:
Saddles
FRCHA Board
of directors has realized
that a mistake was made re:
the
Novice
Non-Pro Saddle in not
publishing it to the public.
Action plan
to correct the mistake is: A
Novice Non-pro saddle will
not be given away. FRCHA
will keepclasses as
originally posted.
New Business:
Awards
Banquet
Rhonda has
reserved Fun and Sun again
at cost of $4800.00
Give away
items this year will be done
different to expedite the
awards
Per Debbie’
request FRCHA board members
e-mail address will be
listed as
name@frcha.com.
Question was
brought up re: green class,
per Nancy Hardee the green
classes to remain the
same.
Kelli Caves
asked re: show schedule for
next year to approve AQHA
classes with each show,
all
agreed to approve AQHA
Shows, Gail, show secretary
to apply for the classes
with AQHA.
Next board
meeting set for October 20,
after the show Saturday
evening.
Jack motioned
to adjourn the meeting,
Kelly 2nd.
After the
meeting was finished Jay
Holmes has agreed to give
the non-pro hackamore saddle
to the Novice
non-pro bridle as there may
not be a horse to meet the
year end qualifying
rules.
June 16, 2007
Roll Call:
Members present: Eddie
Piloto, Jack Hennig, Barry
Montville, Kelli Caves, Ron
Whitaker,
Robin Fay, Kelly Sharp,
Members absent and excused:
Nancy Hardee, Jay Holmes,
Donnie Boyd.
Meeting called to order by
Eddie Piloto.
Accepted minutes from last
meeting. Treasurer report to
follow for next meeting.
New officers announced are:
Jack Hennig President
Barry Montville Vice
president
Jay Holmes Treasurer
Kelli Caves Secretary
Old Business:
Saddles:
Barry Montville to meet with
equisport re: last years
saddles and issues, also to
find out if
they
are donating saddles again.
Ron Whitaker to confirm with
Murray Logan for saddle
donation.
Eddie Piloto to confirm with
his contacts: volnei, Karen
Jasper and Marvin Stone for
saddle
donation.
Jay Holmes 2 saddle
donations.
Kelli Caves 1 saddle
donation.
Barry Montville 1 saddle
donation
Any other saddle donations
to contact board to have
letter presented.
Per Eddie will need letter
out for confirmation and
payment to be received by
end of July.
All bids to be in writing
for the saddle and quality
of saddle as last years
saddles were not of
the quality that we
expected.
JUDGES
Eddie to confirm the change
of the September and October
shows.
Ron and Barry to check with
Rhonda for dates for AUGUST
CLINIC for non-pro clinic at
Triple J, Barry to compare
costs in Okeechobee.
Kelly Sharp has requested a
walk trot class 10 and
under, $10.00 entry fee
prizes to be
given, and $5.00 to be given
back to the participants to
be held during the lunch
break on
Saturday day of the show
April 7, 2007
Eddie Piloto
term as President is up and
the Board of
Directors needs to elect new
President.
Board members
in attendance: Jack Hennig,
Eddie Piloto, Barry
Monteville, Robin Fay,
Ken England,
Jay Holmes (Treasurer),
Kelli Caves (Secretary), Ron
Whitaker, Donnie Boyd
Recommendation:
Provide formal agenda
distributed prior to meeting
so members can see
what topics
will be discussed and have
the opportunity to add items
of interest.
Recommendation:
Assign gatekeeper to keep
meeting moving so meeting is
much more efficient and
effective.
Issue:
Decrease cost of green
classes and stalls; want to
return to $55 per class and
$55 stall fee.
Recommendation:
Publish financials so club
members have an
understanding how the figure
of $19,000 per regular show
is arrived at. This
information will also enable
members to better understand
how to identify
opportunities to raise money
for the club.
Recommendation:
Provide clear definitions of
sponsorship ideas. Idea
packet needs to start at $25
and not exceed $1000 so as
to be more functional and
logical for individuals to
feel able to contribute.
Include
vision and mission statement
for FRCHA in sponsorship
info. Enclose clear outline
of what is included in each
level of sponsorship,
starting at $25.
Ideas brought
up by members:
a.
Stud fee
auction
b.
Clinics at
Triple J and other locations
arranged by club members
c.
Plaque to
give to sponsors, ex: “Thank
you for sponsoring us”…
Members
willing to participate
in development of ideas
listed above:
d.
Mike Perlini
(321) 262-9741
michaelperlini@hotmail.com
e.
Barbara
Morgan (407) 921-6827
morgansbc@aol.com
f.
Greg Wainer
(941) 993-8440
March 10, 2007
Roll Call:
Members present were Eddie
Piloto, Barry Monteville,
Donnie Boyd, Jack Henning,
Kelli
Caves,
Jay Holmes , Ron Whitaker
and Nancy Hardee.
Members absent were Carole
Klemmensen and Debbie Hall.
Agenda:
Treasurer’s report:
Approval of Minutes:
President’s report:
New Business:
Discussion for new board
members:
Eddie leaving the Presidency
position, Jack Henning
appointed to be new
President.
Jay Holmes made a motion for
Kelli
Caves
to be secretary, Barry
Monteville seconded the
motion.
All voted or
Kelli
Caves
to be the secretary.
Kelli
Caves
made motion for Jay Holmes
to be treasurer, Barry
Monteville seconded.
All voted for Jay Holme to
be treasurer.
Jay will meet with
accounting firm for
assistance.
Table: Ideas for future
clinics, shows.
Jay Holmes made a motion to
accept credit cards at our
shows, Donny Boyd seconded
the motion.
All voted to accept credit
cards, no charge to the
club.
Eddie to call to change
judges for the Sept/Oct
shows.
Debbie Hall to add 3 y/o
herd work to fall derby.
Kelli to get list for
members/terms from Dwyatt,
no list available.
New board members:
Kelly Sharp
Von Rudder
Steven and Robin Faye
Committee Reports:
Show Committee/Year End
awards: Jay
Holmes News
letter: Debbie Hall
Results Committee: Nancy
Hardee Membership
Committee: Kelli Caves
Motion to adjourn meeting.
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